Business Schengen Visa

Traveling to Europe for Business Purposes

Business visa is an authorization of the designated country/countries of destination within the Schengen Area issued to the citizens of countries that have mandatory visa requirements from the Schengen Zone with the sole purpose of doing business in the Schengen zone.

The holder of this type of visa is not required to have the citizenship of the designated country in order to follow their business agenda yet it such an authorization has its limitations as well.

What Documents are Required When Applying for a Business Schengen Visa?

The following documents are required for a Business Schengen visa application:

  • Visa application form. Fully completed and signed.
  • Two recently taken photos must be attached. Both photos must be taken within the last three months, according to the Schengen visa photo requirements.
  • A valid passport. It should valid for at least three more months beyond the date you plan to leave Schengen area. Older passports with visas on them (if you have any).
  • Round trip reservation or itinerary  It must include dates and flight numbers specifying entry and exit from the Schengen area. You can use the visa consultation services like this one. These guys can handle most of your business visa mandatory requirements such as flight itineraries, hotel reservations along with free consultation over email.
  • Travel insurance policy. A document that proves you have travel health insurance for the whole Schengen territory, with a minimum coverage of 30,000 euros in case of any medical emergency as illnesses, accidents and even repatriation in case of death.
  • Proof of accommodation. A document that shows where you will be accommodated throughout your stay in Schengen. This could be a hotel booking, a rental agreement, or a letter of invitation from a host at whose house you will be staying.
  • Proof of financial means. Evidence that you have enough money to support yourself financially during your Business trip in Europe. This can be one of the following:
    • Bank account statement – that shows you have enough money in your account for the trip. The statement shall be no older than 3 months.
    • Sponsorship Letter – by another person that confirms they will be financially supporting your trip to the Schengen. In order for this letter to be valid, it must be accompanied by a bank statement of the sponsor, no older than three months.
    • A combination of your bank account statement and a letter of sponsorship.
  • Proof of paid visa fee.
  • Cover letter. Explaining the purpose of the visit to the Schengen country.
  • A short profile of the applicants working place.
  • Letter from employer. Meticulously describing the purpose of the travel as well as the itinerary of the days spend within the Schengen zone.
  • Invitation letter. Written by the partner company in the Schengen zone, faxed also to the corresponding consulate. This letter has to appear as an invitation to attend meetings or other relevant events matching trade, industry or work.
  • Proof of financial means. It must be stated either in the employer’s letter or the partner company’s invitation that one of both parties will be covering the applicant’s travel expenses during his/her stay in the Schengen Zone.
  • If there were previous trade relations between the two companies proof of such an event.
  • For employees:
    • Employment contract.
    • Current bank statement of the latest 6 months.
    • Leave permission from the employer.
    • Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary.
  • For the self-employed:
    • A copy of your business license.
    • Company bank statement of the latest 6 months.
    • Income Tax Return (ITR).

Where to Submit the Business Schengen Visa Application?

You have to submit your application for a Business Schengen Visa to the consulate or embassy of the country where you will be entering or residing the most during your business trip.

  • If you are planning to visit only one country – then you need to apply at the embassy / consulate / visa center of the country you will be visiting.
  • If you are planning to visit more than one country – then where you need to apply depends on the number of days you will be spending in each of the countries you will step in.
    • When spending equal amount of days in each – then you need to apply at the embassy / consulate / visa center of the country where you will arrive first.
    • When spending unequal amount of days in each – then you will need to apply at the embassy / consulate / visa center of the country where you will be spending more time.

How to Apply for a Business Schengen Visa?

There are a few simple steps to follow when applying for a business Schengen visa:

  1. Check at which Embassy/Consulate you need to apply. In order to file your business visa application at the right place, you will need to know which country should issue you a business visa (if you are planning to visit more than one Schengen state). Then you need to check, what body of that particular country handles visa applications or whether it has outsourced visa submission to another party.
  2. Schedule an appointment at the embassy / consulate / visa center.
  3. Attend the visa interview. Take all of the required documents for business visa with you.
  4. Wait for a response. In the meantime, the embassy will process your visa, which will go through EU security systems as Visa Information System and Schengen Information System.

When to Apply for a Business Schengen Visa?

The earliest time to apply for a Business visa is three months before your planned trip and the latest is at most 15 working days before your intend to travel to Europe for business purposes.

The best time to apply for a Business Schengen visa is at least three weeks before your business trip to Europe.

How Long is the Business Schengen Visa valid for?

Business visa is commonly valid for stays no more than 90 days. If you will be traveling a lot and not only in one Schengen country it’s recommendable to fill in the “multiple entry” gap in the application form. This way you will be able to enter and leave Schengen Zone as you please for the amount of time allowed on your visa issued.

Please, make sure to understand carefully the labels attached to the business visa sticker, including the period it permits you to remain in Europe, otherwise, there can be consequences to overstaying Business Schengen visa.

How Long Does it Take to Get a Business Schengen Visa?

On average, the processing time for a Business Schengen visa is 10 business days. Within this period, the applicant will be informed whether the Business Schengen visa has been granted or rejected.

However, depending on the situation, processing time for a Business visa to Europe might take up longer if there is something extraordinary with the individual case or any political situation is on the go.

What is the Schengen Agreement?

The Schengen Agreement signed on June 14, 1985, is a treaty that led most of the European countries towards abolishment of their national borders, to build a Europe without borders known as “Schengen Area”. Signed in Luxemburg, initially by only five EU countries, the agreement remains one of the world’s biggest areas that have ended border control between member countries.

History of the Schengen Agreement

The concept for free movement between the European countries is very old and it can be found through the middle ages. Whereas, in modern times this idea was discoursed ever since Europe suffered detriment resulted from the 2nd World War. However, concrete actions in this regard only took place during 80s, as the Europe was stuck inside an everlasting debate of two opposing fragments: the one that was supporting the idea of free Europe with no internal border checks amongst countries, and the other part that was absolutely against it.

France and Germany are the two pioneering countries to take initial step as regards of free movement concept, steps that were even more concrete, as they commonly agreed to move this over-debated concept into a next level. These two countries on 17 June 1984 were the first ones to bring out the abovementioned topic within the framework of the European Council in Fontainebleau where they all approved to define required conditions for the free movement of citizens.

As a final point of this journey, what it came to be “The Schengen Agreement” – covering the gradual abolishment of the internal borders between countries and an extended control of the external borders, was only signed on 14 June 1985. The Agreement was signed by the five (5) following European countries: France, Germany, Belgium, Luxemburg, and Netherlands, in Schengen, a small village in Southern Luxemburg on the river Moselle.

14 June 1985 – signing the Schengen Agreement: Catherine Lalumière (France), Waldemar Schreckenberger (Germany), Paul De Keersmaeker (Belgium), Robert Goebbels (Luxemburg) & Wim van Eekelen (Netherland).

Five years later, on 19 June 1990, a Convention was signed for the concrete implementation of the Schengen Agreement. This convention covered issues on abolition of internal border controls, definition of procedures for issuing a uniform visa, operation of a single database for all members known as SIS – Schengen Information System as well as the establishment of a cooperating structure between internal and immigration officers.

This way, Schengen Area concept experienced an incessant expansion, as on 27 November 1990 Italy, on 25 June 1991 Portugal and Spain and on 6 November 1992 Greece joined.

Despite that Schengen Agreement – including treaties and rules were established, the real implementation of the Schengen Area finally started on 26 March 1995, where seven Schengen member countries: FranceGermanyBelgium, Luxemburg, NetherlandsPortugal, and Spain decided to abolish their internal border checks.

Since then, the Schengen Area breathed a fast developing and expanding trend. Thus, on 28 April 1995 Austria, on 19 December 1996 Denmark, Finland, Iceland, Norway, and Sweden were new five countries to join. On the other hand, led by sample of seven aforementioned countries, in October Italy and in December 1997 Austria abolished their internal border controls.

Another major progress shown by the Schengen Agreement was when in May 1999 “The Treaty of Amsterdam” incorporated the agreement inside the legal framework of the European Union, as in the past the Schengen treaties and rules set by the agreement were not part of the European Union and were operating autonomously.

The enlargement of the Schengen Area continued its prosperous journey as in January 2000 Greece and March 2001 DenmarkFinland, Sweden, IcelandNorway, on 16 April 2003 Czech RepublicEstoniaHungaryLatviaLithuaniaMaltaPoland, Slovakia and Slovenia and in October 2004 Switzerland were the new fifteen countries (15) that joined. This successful story did not end there, as in December 2007 the same nations declared the abolishment of their land and sea, and in March 2008 of the airport border controls.

In February 2008, Liechtenstein was the 26th and the last country so far to sign the Schengen Agreement and become part of the Schengen Area.

In December 2008, Switzerland abolished land and in March 2009, the airport border controls.

The latest important event towards the implementation of the Schengen Agreement was in December 2011 when after three years of signing the Schengen Agreement Liechtenstein declared its internal border control abolishment.

Potential Schengen Area members

Being a member state of the European Union (EU) is not unquestionably associated with a membership into the Schengen Area, even though this, legally, is an unavoidable step. The majority of the following EU member countries have been prone of the unresolved political issues that have left these countries outside of the Schengen Agreement.

Such is the case of Cyprus – a member of the EU since 2004 but yet not a member state of the Schengen Area, thus it cannot sign the Schengen Agreement until it resolves its dispute as a de facto divided island and related political problems. The Sovereign Base Areas of Akrotiri and Dhekelia that are outside of the EU will also need other handling and mechanisms until they can join the area.

Bulgaria’s and Romania’s bids to join the Schengen Area were approved by the European Parliament in June 2011[49] but rejected by the Council of Ministers in September 2011, with the Dutch and Finnish governments citing concerns about shortcomings in anti-corruption measures and in the fight against organised crime

Just the same, Bulgaria and Romania are the following two (2) members of the EU since 2007 that are not members of the Schengen Area or did not yet signed the Schengen Agreement. These countries submitted their wish to become members of this area, which was approved by the European Parliament in June 2011 but this request was rejected by the Council of Ministers in September 2011, as Finland and Germany expressed their worries regarding lack of these countries to enforce mechanisms for fighting corruption and criminality, as well as regarding the illegal entries of Turkish people from these countries towards the Schengen Area.

Croatia is the next country in the list of potential Schengen Area members to sign the Schengen Agreement. Even that it has joined the EU on 1 July 2013,  the country has not yet became a member of the area. The country as of March 2015 has expressed its readiness to become member, and is undergoing a technical evaluation that has started on 1 July 2015 and  is expected to end by July 2016. On the other hand, the illegal entries from the 2015 influx of migrations that came from Greece through Macedonia and Serbia to Croatia heading for Slovenia, Austria, and Hungary as Schengen member countries has grew many questions about the sustainability of the area and especially its further enlargement in this situation. Moreover, since the country was dealing with lots of illegal entries from the Croatian border, Hungary stated that it could be the one to vote against the accession of the Croatia in Schengen Area.

Schengen States Territories that are not part of the Schengen

Apart from the Azores, Madeira and the Canary Islands, no other country that is located outside of the European continent is not part of the Schengen Area or have not signed the Schengen Agreement.

Accordingly, the following six integral parts of the France located outside the Europe:  French Guiana, Guadeloupe, Martinique, Mayotte, Réunion, and Collectivity of Saint Martin are members of the EU but are not of the Schengen Area, and therefore even the Schengen visa issued by France is not valid in these territories. Each of these territories has its own visa policies and regimes for nonmembers of the European Economic Area and non-nationals of Switzerland.

 

These following four territories are also other integral territories of France, located also outside of the European territories that are not members of the EU or Schengen Area: French Polynesia, French Southern and Antarctic Lands, Caledonia, Saint, and Wallis and Futuna.

These following six territories are integral parts of Netherland in Caribbean: Bonaire, Sint Eustatius, and Saba (BES Islands) and Aruba, Curaçao, and Sint Maarten (independent countries of the Kingdom of Netherlands).  None of these territories is not part of the EU nor of the Schengen Area, and they have their own visa policy and regime.

The territory of Svalbard is an integral part of the Norway that under the International Law enjoys a special status but it is not part of the Schengen area. This territory does not imply any visa regime for entering in there, yet any non-national cannot enter it without travelling through the Schengen Area.

The two following territories are an integral part of the Denmark: Faroe Islands and Greenland. Despite this, none of them is a member of the EU or of the Schengen Area. As a result, holders of Denmark visas cannot enter any of these two territories if they first do not get visas specifically from such countries. However, nationals of Nordic Passport Union member countries can enter these two territories only through Identification cards.

Schengen Area – The World’s Largest Visa Free Zone

In this article
Schengen Area, signifies a zone where 26 European countries, abolished their internal borders, for the free and unrestricted movement of people, in harmony with common rules for controlling external borders and fighting criminality by strengthening the common judicial system and police cooperation.

Schengen Area covers most of the EU countries, except the UK, Ireland and the countries that are soon to be part of: Romania, Bulgaria, Croatia and Cyprus. Although not members of the EU, countries like: Norway, Iceland, Switzerland and Lichtenstein are also part of the Schengen zone.

Schengen Area Countries

The 26 Schengen countries are: AustriaBelgiumCzech RepublicDenmarkEstoniaFinlandFranceGermanyGreeceHungaryIcelandItaly, Latvia, Liechtenstein, Lithuania, Luxembourg, MaltaNetherlandsNorwayPolandPortugalSlovakiaSloveniaSpainSweden, and Switzerland.

 

Currently, Schengen Area consists of 26 member countries. All of these countries are located in Europe, from which:

  • 22 members fully implement the Schengen Aquis,
  • Four of them – members of the EFTA, implement Schengen Aquis through Specific Agreements related to the Schengen Agreement.
  • Iceland, Norway, Switzerland and Lichtenstein are associate members of the Schengen Area but are not members of the EU.
  • Monaco, San Marino, and Vatican City have opened their borders with, but are not members of the visa free zone.
  • The Azores, Madeira, and the Canary Islands are special members of the EU and part of the Schengen Zone even that they are located outside the European continent.
  • There are six more EU members, that have not joined Schengen zone: Ireland and United Kingdom – that still maintain opt-outs and Romania, Bulgaria, Croatia, and Cyprus – that are required to and are seeking to join soon.

The external borders of the Schengen Zone reach a distance of 50,000 km long, where 80% of it is comprised of water and 20% of land. The area counts hundreds of airports and maritime ports, many land crossing points, an area of 4,312,099 million km2, and a population of 419,392,429 million citizens.

Note: Although most of the Schengen countries are in the European Union, you should not confuse the Schengen Area with the EU.

Visa Information for Schengen countries

A holder of a Uniform Schengen visa can travel to all 26 member countries of the Schengen Area:
AustriaHungaryNorway
BelgiumIcelandPoland
Czech RepublicItalyPortugal
DenmarkLatviaSlovakia
EstoniaLiechtensteinSlovenia
FinlandLithuaniaSpain
FranceLuxembourgSweden
GermanyMaltaSwitzerland
GreeceNetherlands 

Austria

One of the richest countries in the world by per capita GDP terms, Austria, has an area of 83,871km2, and is inhabited by 8,712,137 residents. The country signed the Schengen agreement on 28 April 1995. However, it started its implementation more than two years later on 1 December 1997.
Austria is located in the central Europe, and is bordered by 8 countries, more than most of the other European countries. Its capital, Vienna, remains one of the top European destinations for travelers.
In 2017 alone, the Austrian embassies around the world received a number of 304,556 visa applications.
>> Requirements to apply for a visa to Austria

Belgium

Belgium is one of the five first countries that signed the Schengen agreement on 14 June 1985, and started its implementation on 26 March 1995. It is a small and densely populated country, with an area of 30,528km2 and a number of 11,358,379 residents.
Located in Western Europe the country is bordered by France, the Netherlands, Germany and Luxembourg. Its capital, Brussels, is the administrative center of the European Union, which is often referred to as the EU’s capital city.
A number of 231,437 travelers from all around the world applied for a visa to Belgium in 2017.
>> Requirements to apply for a visa to Belgium

Czech Republic

Shortly known as Czechia, the country was founded as late as in 1993, with the peaceful dissolution of Czechoslovakia. The central European country has an area of 78,866km2 and is bordered by Germany to the west, Austria to the south, Slovakia to the east and Poland to the northeast.
It has a population of 10,610,947, 64.3% of which are Czechs while the rest are Slovaks, Moravians, Ukrainians and others. The country has a considerable income from tourism, with Prague listed as the fifth most visited city located in the old continent.
The Czech Republic signed the Schengen agreement on 16 April 2003 and started its implementation years later, on 21 December 2007.
Last year, 623,255 foreigners in need of a visa, applied for one at the Czech embassies around the world.
>> Requirements to apply for a visa to the Czech Republic

Denmark

Denmark is the southernmost country of the Scandinavian countries. It has an area of 43,094 km2 and is located in the south-west of Sweden and south of Norway. Whereas, to the south it is bordered by Germany.
The Danish government signed the Schengen agreement in 19 December 1996 and started its implementation on 25 March 2001. However, Denmark is currently one of the six Schengen countries with reintroduced border checks due to the security situation in Europe and threats resulting from the continuous significant secondary movements.
The Nordic country has a population of 5,785,864 residents who have one of the highest standards of living, not only in Europe, but in the whole world as well.
In 2017, it received 152,467  visa applications. Figures show that Denmark has received 1 million more tourists in 2017, in comparison to 2014.
>> Requirements to apply for a visa to Denmark

Estonia

The northern European Republic of Estonia is bordered to the west by the Baltic Sea, to the south by Latvia, to the north by the Gulf of Finland and to the east by Lake Peipus and Russia. With an area of 45,338 km2 and 1,312,442 residents, it is one of Europe’s least crowded countries. This flatland country also consists of 2,222 islands and islets in the Baltic Sea.
Throughout the centuries, the territorial area of today’s Estonia has been ruled by the Danish, the Swedish and recently by the Soviet Union. Its government signed the Schengen agreement on 16 April 2003 and started its implementation on 21 December 2007.
In 2017, the country received 138,249 visa applications. However, figures show that 3.54 million foreigners stayed overnight in Estonia, 6.6% more than in the previous year.
>> Requirements to apply for a visa to Estonia

Finland

Officially known as the Republic of Finland, the Nordic country is bordered by Norway to the north, Sweden to the northwest, and Russia to the east. It is famous for its educational system, and for being one of the safest and most eco-friendly countries on earth. Its 5,503,132 residents populate the happiest country in the world.
Finland has an area of 338,145 km2. It signed the Schengen agreement on 19 December 1996 and started its implementation on 25 March 2001.
It remains one of the most visited Schengen countries, since last year alone it received 827,520 visa applications. Statistics show that out of around 3,1 million tourists that entered Finland in 2017, 1,5 million of them were from the EU states.
>> Requirements to apply for a visa to Finland

France

The most visited country in Europe, France, is not all about the Eiffel Tower. Known for its fine wine, sheer diversity, heritage sites and luxury skiing resorts, the country lured 85.7 million foreign tourists in 2013, the highest number ever.
The 551,695km2 country borders eight European countries: Belgium and Luxembourg in the northeast, Germany and Switzerland in the east, Italy and Monaco in the southeast, and Andorra and Spain in the south and southwest.
It is home to 64,720,690 residents, who can move freely within the Schengen Area, since the country is one of the five founding countries of the Schengen Zone on 14 June 1985. The implementation of the agreement in France started on 26 March 1995.
>> Requirements to apply for a visa to France

Germany

The land of invention and innovation and the second most visited Schengen country, Germany, consists of an area of 357,386km2 and 16 constituent states. The most populous EU member is also the European country that borders most other countries.
It is located in Western and Central Europe, with Denmark bordering to the north, Poland and the Czech Republic to the east. It has Austria to the southeast, Switzerland to the south-southwest, France, Luxembourg and Belgium lie to the west, and the Netherlands to the northwest.
The German passport is amongst the top three most powerful passports in the world, since its 81,914,672 residents can visit 188 countries visa-free.
Germany is one of the five founding countries of the Schengen agreement, signed on 14 June 1985. It started its implementation year later on 26 March 1995.
>> Requirements to apply for a visa to Germany

Greece

The cradle of Western civilization, Greece, is located at the crossroads of Europe, Asia, and Africa. The Hellenic Republic is considered as the birthplace of democracy, western literature, historiography, political science, Olympic games, etc.
Despite of the fact the its borders have changed throughout the year, today Greece shares land borders with Albania to the northwest, the Republic of Macedonia and Bulgaria to the north, and Turkey to the northeast. Despite that Greece signed the Schengen agreement on 6 November 1992 and started its implementation on 1 January 2000, none of its neighbors has joined the area yet.
The country has an area of 131,990 km2 and 11,183,716 residents. Greece has a unique cultural heritage, beautiful island and beaches, what makes it a favorite destination for many travelers.
In 2017, it received 1,029,564 visa applications from travelers worldwide, what makes it the fifth Schengen country with most applications received.
>> Requirements to apply for a visa to Greece

Hungary

Located in Central Europe, Hungary has an area of 93,030 km2 and is home to 9,753,281 residents. It shares land border with Slovakia to the north, Ukraine to the northeast, Austria to the northwest, Romania to the east, Serbia to the south, Croatia to the southwest, and Slovenia to the west.
A high number of travelers visit the country each year. In 2017, it received 263,940 visa applications. When it comes to tourism, Hungary is one of the main medical tourism destinations in Europe. In dental tourism alone, it has a share of 42% in Europe and 21% worldwide.
It signed the Schengen agreement on 16 April 2003 and started its implementation on 21 December 2007.
>> Requirements to apply for a visa to Hungary

Iceland

The Nordic island country is located in the North Atlantic and is volcanically and geologically active. It has a population of 348,580, two-thirds of which reside in the capital of Reykjavik and the surrounding area. The country has an area of 103,000 km2.
Ecotourism and whale-watching are amongst the top tourism attractions in Iceland. However, in 2017, the country received 7,610 visa applications, least among all other states.
It first signed the Schengen agreement on 19 December 1996.  It signed a second agreement, which replaced the first, on 18 May 1999 following the incorporation of the agreement into EU law with the Treaty of Amsterdam. Iceland finally started the implementation of the agreement on 25 March 2001.
>> Requirements to apply for a visa to Iceland

Italy

The sovereign state of the Italian Republic is located in the heart of the Mediterranean Sea. It has an area of 301,318 km2and is bordered by France, Switzerland, Austria, Slovenia, San Marino, and Vatican City. With 59,429,938 residents, it is the fourth most populous EU member.
Italy is the successor of what was known as the enormous Roman Empire, that left behind a rich history and a lot of cultural attractions, what have affected Italy to become one of the top destinations in Europe. Italy is also the country that gave to the world some of the most famous scholars, artists and polymaths as Michelangelo, Leonardo da Vinci, Raphael, Galileo and Machiavelli.
It started the implementation of the Schengen agreement on 26 October 1997 after having signed it previously on 27 November 1990.
In 2017, it was the third Schengen state with most visa applications received (1,850,260).
>> Requirements to apply for a visa to Italy

Latvia

The Republic of Latvia shares borders with Estonia in the northern region, Lithuania in the southern, to the east is Russia, and Belarus to the southeast. The 64,589km2 country has a population of 1,970,530 inhabitants.
Latvia is currently a member of the European Union, NATO, the Council of Europe, the United Nations, CBSS, the IMF, NB8, NIB, OECD, OSCE, and WTO. It signed the Schengen agreement on 16 April 2003, and started its implementation on 21 December 2007, thus becoming part of the European borderless territory.<